Which document should be used to formalize the scope and price when extra work is requested after project completion?

Which document should be used to formalize the scope and price when extra work is requested after project completion?

• A. A new contract
• B. A change order
• C. A verbal agreement
• D. A purchase order

Answer: (A)

When extra work is requested after a project is completed, you need a written instrument that amends the existing agreement to reflect the new scope, price, and any schedule adjustments. This is a change order. It keeps the original contract intact while documenting exactly what is changing, who approves it, and how much the extra work will cost. That written amendment protects both parties, provides a clear payment path, and avoids disputes by making the modifications explicit.

A new contract would create a separate agreement for additional work, which isn’t necessary when you’re simply modifying what’s already in place. A verbal agreement lacks documentation and is difficult to enforce. A purchase order is meant for ordering goods or services and doesn’t properly capture changes to the contract’s scope and terms.